Administrative Assistant

About the role

The United Nations Resident Coordinator Office in Bangkok is seeking an Administrative Assistant to support the Head of the Office. The role provides essential administrative, human‑resources and financial support to ensure the smooth operation of the Resident Coordinator system.

Key responsibilities

• Initiate, review and process human‑resource actions such as recruitment, placement, promotion, relocation, performance appraisal and staff separation, ensuring compliance with UN rules and procedures.
• Respond to staff inquiries on entitlements, administrative procedures, conditions of service and staff rules.
• Maintain vacancy announcement files, track status of announcements and process personnel actions through the Integrated Management Information System (IMIS).
• Monitor staffing tables and prepare statistical data and charts.
• Assist in preparing and reviewing financial and human‑resource proposals, consolidating budget and work‑programme requirements for headquarters, trust funds and grants.
• Monitor expenditures against approved budgets, prepare adjustments and support managers in resource‑requirement elaboration.

Required profile

• Knowledge of United Nations staff rules, regulations and administrative procedures.
• Experience handling HR and finance administrative tasks in an international or multilateral environment.
• Ability to produce statistical reports and maintain accurate records.

Required skills

• Proficiency with the Integrated Management Information System (IMIS).