Administrative Assistant – UN Office of the High Commissioner for Human Rights

About the role

The Administrative Assistant supports the Regional Office for Asia and the Pacific of the Office of the High Commissioner for Human Rights in Bangkok. Reporting to the Administrative Officer, the role involves contract administration, general office management and HR support.

Key responsibilities

• Administer contracts with external service providers, audit invoices, process payments and maintain related UN documentation such as passes and permits.
• Provide procurement and logistical support, monitor requisitions, liaise with suppliers and prepare abstracts of offers to identify best‑value suppliers.
• Handle official travel arrangements, maintain files, coordinate with headquarters and field units, and organise seminars and conferences.
• Support human‑resource processes including recruitment, placement, performance appraisal and staff data management.
• Monitor budget expenditures through the IMIS system, prepare financial reports and assist with budget performance submissions.

Required profile

• High school diploma (or equivalent); a first‑level university degree reduces required experience.
• At least five years of experience in administrative services, finance, accounting, audit or human resources; experience in UN procurement processes is required.
• Proficiency in English (UN Level II) and ability to work in a multicultural environment.

Required skills

• Experience with Umoja or a comparable ERP system for contract and procurement administration.
• Data‑analytics capabilities for preparing reports and visualisations.