Human Resources Assistant

About the role

The Economic and Social Commission for Asia and the Pacific (ESCAP) is seeking a Human Resources Assistant to support its People Operations and Talent Acquisition Unit in Bangkok. The role involves providing comprehensive recruitment, entitlement administration, and general office support to ensure smooth HR operations.

Key responsibilities

• Process applications for Affiliate Personnel vacancies, maintain case files, arrange interviews and enter candidate data into the automated roster and Umoja system.
• Assist in posting vacancies, reviewing and approving recruitment requests, and completing pre‑recruitment formalities.
• Evaluate and screen applications for secretarial, clerical and related positions.
• Maintain vacancy announcement files, track status, and prepare agendas and documentation for recruitment meetings.
• Draft offer letters, personnel actions and advise Affiliate Personnel on visa matters.
• Review and process entitlement certification requests and maintain Umoja entitlement reference tables.
• Verify contractual elements for staff and Affiliate Personnel.
• Support organization and delivery of training courses and workshops for junior staff.
• Provide general office support, draft correspondence, manage electronic and paper records, schedule appointments and monitor deadlines.
• Research HR‑related issues, prepare notes/reports and maintain an automated HR statistics database.

Required profile

• Reports to the Administrative Officer and works under the supervision of the Chief of the People Operations and Talent Acquisition Unit.

Required skills

• Proficiency with the Umoja HR system.