Administrative Officer - Solar Cell Operations

About the role

The Administrative Officer provides comprehensive administrative and clerical support to the operations, engineering and project teams. The role keeps day-to-day office activities running smoothly, maintains accurate records, helps with document preparation and supports coordination between departments so projects can run efficiently.

Key responsibilities

• Organize and maintain project and office files such as contracts, purchase orders and reports
• Prepare and format documents, letters and meeting minutes, and ensure records are archived and easy to retrieve
• Create purchase requests and coordinate with Procurement for ordering materials and supplies
• Collect and submit invoices, receipts and payment requests to Finance, monitor petty cash and prepare expense reports
• Arrange internal and external meetings, including room bookings and preparation of materials
• Assist in coordinating travel and accommodation for project and engineering teams
• Follow up on project documentation with suppliers, subcontractors and clients
• Answer and direct phone calls and emails, acting as the point of contact for general administrative inquiries

Required profile

• Bachelor's degree in Business Administration, Management or a related field
• Minimum 2-3 years of experience in administrative roles; experience in construction, engineering or installation companies is an advantage
• Strong organizational skills and attention to detail
• Good written and verbal communication skills
• Ability to manage multiple priorities and deadlines

Required skills

• Proficiency in MS Office (Excel, Word, Outlook)
• Preferred: experience handling basic procurement or finance administration and familiarity with document control practices