Procurement Senior Assistant

About the role

The Senior Assistant, Procurement provides essential administrative support for procurement and contracting processes within the Asia Regional Health Cluster (ARHC) of UNOPS. The role ensures consistent, high‑quality documentation and smooth information flow across all procurement activities.

Key responsibilities

• Assist in drafting bidding documents, evaluation reports, and contract award submissions.
• Process procurement transactions in UNOPS’ corporate system, OneUNOPS (oU).
• Prepare Purchase Orders, Contracts, Long‑Term Agreements and their amendments.
• Process invoices for goods and services, verify documentation, and ensure timely payment.
• Monitor expenditure against allocated budgets and follow up with clients to close transactions.
• Receive, review, log, and route incoming communications and procurement requests.
• Prepare reports, tables, charts, and statistics on procurement volume and activity.
• Publish procurement advertisements and award notices, and maintain status reports on work in progress.
• Provide standardized guidance to personnel on routine procurement procedures.
• Support knowledge‑sharing activities by handling procurement‑related Q&A and updates.

Required profile

• Experience in procurement administration or a similar support function.
• Familiarity with UN‑based procurement processes and documentation standards.
• Strong attention to detail and ability to ensure consistency across documents.
• Effective communication skills for client interaction and internal coordination.

Required skills

• Proficiency with the OneUNOPS procurement system.