Meetings Services Assistant

About the role

The Economic and Social Commission for Asia and the Pacific (ESCAP) is seeking a Meetings Services Assistant to support the Conference Management Unit in Bangkok. The role involves preparing programme schedules, coordinating services, and ensuring smooth execution of committees, meetings and conferences in various formats.

Key responsibilities

• Produce daily and weekly programmes for assigned committees and meetings prepared by senior staff.
• Notify relevant offices of any changes to the programme.
• Ensure required personnel and auxiliary services are available according to the schedule.
• Assist in preparing preliminary agenda lists, participant lists and daily material.
• Maintain accurate speaker and attendance records and coordinate with the Secretariat and delegations.
• Support voting and election processes, including ballot distribution, collection and tabulation.
• Prepare floor plans and seating arrangements in line with UN protocol.
• Compile monthly statistics on meetings held at headquarters and remote locations.
• Coordinate cost estimates and logistical arrangements for meetings held away from headquarters.
• Assist in preparatory meetings and update technical guides for on‑site, virtual or hybrid sessions.

Required profile

• Works under the direct supervision of the Senior Meetings Services Assistant and the Chief of the Conference Management Unit.
• Located within the Conference Management Unit, Division of Administration, ESCAP headquarters in Bangkok.

Required skills