Staff Assistant – Administrative Support

About the role

The Economic and Social Commission for Asia and the Pacific (ESCAP) is seeking a Staff Assistant to provide comprehensive administrative support to the Chief, Conference and General Services Section in Bangkok. The role involves managing office operations, coordinating meetings and events, and ensuring smooth information flow within the Section.

Key responsibilities

• Perform the full range of office management and administrative tasks with minimal supervision.
• Maintain liaison with the Executive Office and senior officials on programme and administrative matters.
• Prepare, process and safeguard confidential documents and correspondence.
• Coordinate meetings, trainings, special projects and events, including minute‑taking and follow‑up.
• Orient new staff to administrative procedures and support other office staff as needed.
• Draft responses, produce complex documents and reports using standard word‑processing tools.
• Manage and update internal databases and the Section’s website, generating statistical reports.
• Proofread and edit outgoing documents for format, grammar and style.
• Provide protocol support to UN senior officials and visiting dignitaries.

Required profile

• Ability to work independently under minimal supervision.
• Strong organizational skills and attention to detail.
• Experience handling confidential information and official correspondence.
• Excellent written communication for drafting minutes, reports and responses.
• Familiarity with coordinating meetings, trainings and special events.
• Capability to support new staff orientation and assist colleagues.

Required skills

• Proficiency with standard word processing software.
• Database management and basic website updating.
• Use of presentation software for preparing materials.