Human Resources Assistant

About the role

The Human Resources Assistant will support the HR Section of OCHA’s Executive Office in Bangkok, reporting to a Human Resources Officer based in Geneva. The role involves a wide range of recruitment, entitlement administration, and staff development tasks within the United Nations humanitarian framework.

Key responsibilities

• Assist in recruitment and placement for all staff categories, including reference checks, medical clearance, travel and visa arrangements, salary calculations, and preparation of appointment offers via INSPIRA.
• Coordinate release and reporting of selected candidates with Geneva and other UN duty stations, and maintain vacancy announcement files.
• Process personnel actions and entitlements through the Umoja system, including dependency allowances, education grants, and mobility allowances.
• Support staff separation processes, initiate e‑Clearances, calculate termination entitlements, and conduct exit interviews.
• Provide visa advice to staff and maintain HR‑related automated databases and periodic reports.
• Assist in organizing and delivering training courses and workshops, and share training information with administrative counterparts.

Required profile

• Experience in HR administration within an international or UN environment.
• Familiarity with UN HR systems such as Umoja and INSPIRA.
• Ability to handle recruitment, entitlement processing, and staff separation procedures.

Required skills

• Umoja HR system
• INSPIRA recruitment platform