Administration Officer

About the role

The Administration Officer ensures smooth day‑to‑day operations of the IRC office in Mae Sot, supporting staff, visitors and the Operations team with travel, logistics and administrative services.

Key responsibilities

• Book and manage travel, accommodation and transportation for staff and visitors, following IRC Thailand Travel Procedure.
• Serve as receptionist, welcome visitors, vendors and staff, and maintain bulletin board updates.
• Prepare and process payments for travel, meetings and other operational expenses.
• Maintain office equipment inventory and ensure proper functioning of devices such as projectors and copy machines.
• Coordinate workshop and meeting logistics, including venue, participant registration and material preparation.
• Create procurement initiation forms in the Integra system and liaise with vendors and the Supply Chain team.

Required profile

• Bachelor’s degree in Business Administration, Management, Public Administration, Hospitality Management, Event Management or related field.
• Minimum three years of relevant experience in administration, event coordination, logistics or similar roles.
• Experience working with NGOs, INGOs or international organisations is preferred.

Required skills

• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook.
• Experience with virtual meeting platforms and basic procurement systems.